Registration of Sole Proprietorship - Kenya
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Checklist for Business Registration
1. 3 Passport Photos
2. 2 copies of application for Name Reservation (CR14)
3. Statement of Particulars
4. 2 copies of Name Reservation letter
5. 4 copies of Identity Card
6. PIN certificate
7. Assessed statement of particulars
8. Payment receipt
9. 2 copies of Business Permit Application Form
10. Approved Business Permit Application Form
11. Payment invoice for Application Fees
12. Payment invoice for Business Permit
Contacts
For Taxpayers registration
Companies Registry,
Kenya Revenue Authority desk
Harambee Avenue
P.O Box 30031-00100,
Nairobi-Kenya
Email: callcentre@kra.go.ke
Website: www.kra.go.ke
Obtaining business permit/license
City Hall Annexe, Licencing Department
P.O.Box 30075-00100,
Nairobi-Kenya.
Tel: +254 202 176 467
Email: info@nairobi.go.ke
Website: www.nairobi.go.ke
NHIF Employer Registration
National Hospital Insurance Fund, Registration Desk
P.O Box 30443-00100, Nairobi-Kenya
Tel: +254 800 720 601 / +254 202 723 255/56
Tel. 1: (020) 2714806
Email: customercare@nhif.or.ke
Website: http://www.nhif.or.ke
How to register a business in Kenya
Every woman of 18 years and above is free to register a business in Kenya. The Registrar of Companies at the Attorney General's Chambers in Nairobi is responsible for business/company registrations.
The Kenya Business Registration Services Act 2015 aims at easing the operation of businesses in the country. The Business Registration Service has its headquarters in Nairobi but has branches in every county for easy access to services. This in essence means that the services such as incorporation of companies, registration of business names and partnerships are devolved to the counties promoting local business ideas/legal entities reduce costs of registration and operations, which were initially being offered in Nairobi only.
With a registered business/company, women can purchase or otherwise acquire, hold, charge and dispose movable and immovable property, borrow money etc
Registration of Sole Proprietorship
A sole proprietorship is formed by only one person whereas a partnership will consist of at least two persons and a maximum of 20 persons. The registration procedure for the two is more or less the same as the same Form BN2 is required.
Requirements for registration of a sole proprietorship/ partnership
- Proposed business names for search and approval;
- Nature of business; for professional services a practicing certificate by the relevant body for the current year will be attached;
- Proposed Physical address of the business. Address includes road, plot number, town, and county;
- Full names of the partners or the sole proprietor;
- Nationality of the partners/ sole proprietor;
- Age of each partner based on their national IDs;
- Gender of each of the partners;
- Usual place of residence of each of the partners/ sole proprietor
- Copy of ID / Passport for Partners /the Sole proprietor;
- 2 passport photos of Partners/ Sole proprietor;
- Copy of PIN certificate for the Partners/ Sole proprietor
Procedure for registration of a partnership/ sole proprietorship
Name search
A search is conducted to establish if the proposed names are available for registration. A name is then reserved pending registration of the business name / partnership. The application for reservation of a name is done by a letter along with the prescribed fees
Application for registration
A statement of particulars (form BN2) is then filled with the relevant information. This is then signed by the partners/ sole proprieter and lodged with the Registrar accompanied by the prescribed fee.
Issuance of certificate
The Certificate of registration BN 3 is then processed and issued.